Request
Municipality of Schiedam Purchasing Support Officer

Purchasing Support Officer

Purchasing Support Officer

Info

Function

Purchasing Support Officer

Location

Schiedam

Hours per week

32 hours per week

Duration

07.07.2025 - 31.12.2025

Application number

SRQ176896

DAS

Municipality of Schiedam

Closing date

date-icon30.06.2025 clock-icon17:00
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Role description and task arrangements

Whereas job characteristics
  • Process and administrative support to the procurement function.
  • (Established) policies, legal regulations and procedures in one's field of expertise are important in the performance of work.
Content process and administrative support.
  • Provides substantive administrative support to the Purchasing Team in performing the Purchasing function.
  • Prepares (management) reports and overviews.
  • Identifies bottlenecks and makes improvement proposals in relation to the administrative processes concerning the Purchasing function.
  • In parts of the procurement process, support the Purchasing Advisor in monitoring the schedule.
  • Supports members of the Purchasing Team in monitoring the process regarding the progress of decision making and its administrative processing.
  • Carries out management and editing of (digital) procurement files, documents and systems.
  • Administers, archives, mutates and accesses procurement data.
(Policy) consulting
 
  • Advises on aspects related to the conduct and disclosure of procurement records.
  • Identifies, evaluates and develops methods, procedures and techniques.
  • Reports on the implementation of policies regarding procurement administration.
  • Advises and reports on optimization and adjustment of policies and implementation rules regarding procurement administration.
Management and implementation
  • Takes procurement related requests and applications and reviews, evaluates and distributes them according to policy and other internal agreements.
  • Assists in prioritizing, granting and processing applications and requests.
  • Provides process and administrative support for formal decision-making initiated by the procurement team and also substantive decision-making on topics within own area of expertise.
  • Provides input for dispositions, (advisory), reports, reviews and correspondence using procurement records.
  • Executes procedures, guidelines and regulations aimed at a lawful outcome of the procurement function.
Process monitoring and alignment
  • Initiates and conducts research in an area of own work and reports on implementation issues.
  • Collects and manages data and records for administration.
  • Monitors and reports on the various execution processes of the procurement function and related procedures.
Relationship Management
  • With colleagues in on developments in own and adjacent fields to exchange information and coordinate work.
  • With members of the Purchasing organization on those aspects of the Purchasing function for which the assistant is responsible, including:
    • sign and decision makers;
    • project managers;
    • members of the legal procurement team;
    • department manager;
    • market participants and other external (cooperation) partners.
Responsibilities
  • Is accountable to supervisor for the quality, progress and effectiveness of work (to be) performed.
  • Is responsible for own part in procurement and or decision making process to the respective member of the Purchasing Team.
  • Makes decisions when collecting and interpreting procurement data, on the content of their own proposals and when solving task-oriented sub-problems.
Knowledge, understanding and skills
  • Working and thinking level: MBO/ HBO.
  • General theoretical, practical knowledge of the field.
  • Understanding of the interaction and relationship between one's own field of work and the field of work and interests of other stakeholders.
  • Improvisational, communication, organizational, prompting and/or advisory skills.
  • Conceptual thinking.

Company data

Company data

Municipality of Schiedam

Role description and task arrangements

Whereas job characteristics
  • Process and administrative support to the procurement function.
  • (Established) policies, legal regulations and procedures in one's field of expertise are important in the performance of work.
Content process and administrative support.
  • Provides substantive administrative support to the Purchasing Team in performing the Purchasing function.
  • Prepares (management) reports and overviews.
  • Identifies bottlenecks and makes improvement proposals in relation to the administrative processes concerning the Purchasing function.
  • In parts of the procurement process, support the Purchasing Advisor in monitoring the schedule.
  • Supports members of the Purchasing Team in monitoring the process regarding the progress of decision making and its administrative processing.
  • Carries out management and editing of (digital) procurement files, documents and systems.
  • Administers, archives, mutates and accesses procurement data.
(Policy) consulting
 
  • Advises on aspects related to the conduct and disclosure of procurement records.
  • Identifies, evaluates and develops methods, procedures and techniques.
  • Reports on the implementation of policies regarding procurement administration.
  • Advises and reports on optimization and adjustment of policies and implementation rules regarding procurement administration.
Management and implementation
  • Takes procurement related requests and applications and reviews, evaluates and distributes them according to policy and other internal agreements.
  • Assists in prioritizing, granting and processing applications and requests.
  • Provides process and administrative support for formal decision-making initiated by the procurement team and also substantive decision-making on topics within own area of expertise.
  • Provides input for dispositions, (advisory), reports, reviews and correspondence using procurement records.
  • Executes procedures, guidelines and regulations aimed at a lawful outcome of the procurement function.
Process monitoring and alignment
  • Initiates and conducts research in an area of own work and reports on implementation issues.
  • Collects and manages data and records for administration.
  • Monitors and reports on the various execution processes of the procurement function and related procedures.
Relationship Management
  • With colleagues in on developments in own and adjacent fields to exchange information and coordinate work.
  • With members of the Purchasing organization on those aspects of the Purchasing function for which the assistant is responsible, including:
    • sign and decision makers;
    • project managers;
    • members of the legal procurement team;
    • department manager;
    • market participants and other external (cooperation) partners.
Responsibilities
  • Is accountable to supervisor for the quality, progress and effectiveness of work (to be) performed.
  • Is responsible for own part in procurement and or decision making process to the respective member of the Purchasing Team.
  • Makes decisions when collecting and interpreting procurement data, on the content of their own proposals and when solving task-oriented sub-problems.
Knowledge, understanding and skills
  • Working and thinking level: MBO/ HBO.
  • General theoretical, practical knowledge of the field.
  • Understanding of the interaction and relationship between one's own field of work and the field of work and interests of other stakeholders.
  • Improvisational, communication, organizational, prompting and/or advisory skills.
  • Conceptual thinking.

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