Request
UMC Utrecht
Project Secretary - Project Management Assistant (PMO)
Project Secretary - Project Management Assistant (PMO)
Info
Function
Project Secretary - Project Management Assistant (PMO)Location
UtrechtHours per week
24 hours per weekDuration
April 27, 2026 - October 31, 2026Application number
SRQ177805DAS
UMC UtrechtClosing date
20.04.2026
08:00
Role description and task arrangements
Job Title (external) - Project Secretary, Facilities Management
Number of hours per week (minimum) - 24
Number of hours per week (maximum) - 28
Summary
As a project secretary, would you like to make a difference in the lives of patients, visitors, and colleagues at UMC Utrecht? In this role, you will support projects that directly impact the quality of our facility services.
Job Content
The UMCU is on the verge of a major renovation project. The Facilities Department plays a key role in this. As a project secretary, you will bring structure to the program, prepare for decision-making, think ahead, and motivate the right people to deliver results. You support project leaders with planning, communication, and report preparation. In doing so, you make a direct contribution to a safe, welcoming, and efficient work environment and to the quality of our facilities services.
Your responsibilities will include:
Department
You will be working in the Development & Consulting department of the Facilities Management Division. You will be part of a team of other professionals specializing in facilities consulting and concept development, as well as functional managers. Drawing on its areas of expertise and working closely with the business units, the department actively contributes to the smooth operation of the Facilities Management Division as a whole.
The Facilities Department provides a wide range of facility services, including the development and maintenance of medical equipment, patient nutrition and dining services, cleaning, reception and security, logistics, as well as the management and maintenance of buildings and systems, and radiation protection. This variety makes for an engaging work environment with a diverse range of operational challenges.
UMC Utrecht is one of the largest academic medical centers in the Netherlands. Together with more than 12,000 colleagues, we work on innovative solutions that directly benefit our patients and society.
Profile
You work in a project-based, structured manner, communicate clearly, and have a good sense of the dynamics within a large organization. In addition, you possess:
Number of hours per week (minimum) - 24
Number of hours per week (maximum) - 28
Summary
As a project secretary, would you like to make a difference in the lives of patients, visitors, and colleagues at UMC Utrecht? In this role, you will support projects that directly impact the quality of our facility services.
Job Content
The UMCU is on the verge of a major renovation project. The Facilities Department plays a key role in this. As a project secretary, you will bring structure to the program, prepare for decision-making, think ahead, and motivate the right people to deliver results. You support project leaders with planning, communication, and report preparation. In doing so, you make a direct contribution to a safe, welcoming, and efficient work environment and to the quality of our facilities services.
Your responsibilities will include:
- Drafting project plans and organizing meetings and gatherings.
- Providing support in setting up project teams.
- Preparing management reports and handling project administration.
- Verify that phase documents are completed on time and accurately.
- Developing support tools such as templates for time and budget management.
- Help develop and implement communication plans.
Department
You will be working in the Development & Consulting department of the Facilities Management Division. You will be part of a team of other professionals specializing in facilities consulting and concept development, as well as functional managers. Drawing on its areas of expertise and working closely with the business units, the department actively contributes to the smooth operation of the Facilities Management Division as a whole.
The Facilities Department provides a wide range of facility services, including the development and maintenance of medical equipment, patient nutrition and dining services, cleaning, reception and security, logistics, as well as the management and maintenance of buildings and systems, and radiation protection. This variety makes for an engaging work environment with a diverse range of operational challenges.
UMC Utrecht is one of the largest academic medical centers in the Netherlands. Together with more than 12,000 colleagues, we work on innovative solutions that directly benefit our patients and society.
Profile
You work in a project-based, structured manner, communicate clearly, and have a good sense of the dynamics within a large organization. In addition, you possess:
- A college-level education, preferably with a degree in project management, secretarial studies, or executive assistance.
- At least 4 years of experience supporting project management.
- Knowledge of project procedures and document management.
- Accuracy and sensitivity regarding confidential information.
- A service-oriented and ethical work ethic.
- Experience and an affinity for the facilities and housing sector.
Company data
Company data
UMC Utrecht
Role description and task arrangements
Job Title (external) - Project Secretary, Facilities Management
Number of hours per week (minimum) - 24
Number of hours per week (maximum) - 28
Summary
As a project secretary, would you like to make a difference in the lives of patients, visitors, and colleagues at UMC Utrecht? In this role, you will support projects that directly impact the quality of our facility services.
Job Content
The UMCU is on the verge of a major renovation project. The Facilities Department plays a key role in this. As a project secretary, you will bring structure to the program, prepare for decision-making, think ahead, and motivate the right people to deliver results. You support project leaders with planning, communication, and report preparation. In doing so, you make a direct contribution to a safe, welcoming, and efficient work environment and to the quality of our facilities services.
Your responsibilities will include:
Department
You will be working in the Development & Consulting department of the Facilities Management Division. You will be part of a team of other professionals specializing in facilities consulting and concept development, as well as functional managers. Drawing on its areas of expertise and working closely with the business units, the department actively contributes to the smooth operation of the Facilities Management Division as a whole.
The Facilities Department provides a wide range of facility services, including the development and maintenance of medical equipment, patient nutrition and dining services, cleaning, reception and security, logistics, as well as the management and maintenance of buildings and systems, and radiation protection. This variety makes for an engaging work environment with a diverse range of operational challenges.
UMC Utrecht is one of the largest academic medical centers in the Netherlands. Together with more than 12,000 colleagues, we work on innovative solutions that directly benefit our patients and society.
Profile
You work in a project-based, structured manner, communicate clearly, and have a good sense of the dynamics within a large organization. In addition, you possess:
Number of hours per week (minimum) - 24
Number of hours per week (maximum) - 28
Summary
As a project secretary, would you like to make a difference in the lives of patients, visitors, and colleagues at UMC Utrecht? In this role, you will support projects that directly impact the quality of our facility services.
Job Content
The UMCU is on the verge of a major renovation project. The Facilities Department plays a key role in this. As a project secretary, you will bring structure to the program, prepare for decision-making, think ahead, and motivate the right people to deliver results. You support project leaders with planning, communication, and report preparation. In doing so, you make a direct contribution to a safe, welcoming, and efficient work environment and to the quality of our facilities services.
Your responsibilities will include:
- Drafting project plans and organizing meetings and gatherings.
- Providing support in setting up project teams.
- Preparing management reports and handling project administration.
- Verify that phase documents are completed on time and accurately.
- Developing support tools such as templates for time and budget management.
- Help develop and implement communication plans.
Department
You will be working in the Development & Consulting department of the Facilities Management Division. You will be part of a team of other professionals specializing in facilities consulting and concept development, as well as functional managers. Drawing on its areas of expertise and working closely with the business units, the department actively contributes to the smooth operation of the Facilities Management Division as a whole.
The Facilities Department provides a wide range of facility services, including the development and maintenance of medical equipment, patient nutrition and dining services, cleaning, reception and security, logistics, as well as the management and maintenance of buildings and systems, and radiation protection. This variety makes for an engaging work environment with a diverse range of operational challenges.
UMC Utrecht is one of the largest academic medical centers in the Netherlands. Together with more than 12,000 colleagues, we work on innovative solutions that directly benefit our patients and society.
Profile
You work in a project-based, structured manner, communicate clearly, and have a good sense of the dynamics within a large organization. In addition, you possess:
- A college-level education, preferably with a degree in project management, secretarial studies, or executive assistance.
- At least 4 years of experience supporting project management.
- Knowledge of project procedures and document management.
- Accuracy and sensitivity regarding confidential information.
- A service-oriented and ethical work ethic.
- Experience and an affinity for the facilities and housing sector.
Share this application
Place your bid on Striive
https://login.striive.com/For this assignment you need to place a bid on Striive. Striive is the largest assignment platform in the Benelux where more than 20,000 assignments are published annually.