Management Assistant
For a versatile role as management assistant for four team leaders of the Municipality of Utrechtse Heuvelrug, we are looking for an energetic professional with a passion for planning, overseeing and organizing.
You will support the team leaders of the environment theme in collaboration with the management assistant of the Heading theme.
In this dynamic and varied position you are responsible for:

• Fully pick up the hiring process in consultation with the team leader, including:
  • Drafting personnel decisions;
  • Deploy queries through the hiring system;
  • Scheduling job interviews;
  • Draft, sign and file standard contracts;
  • Contract Management.
• Follow up personnel changes (collect signatures, process changes, prepare personnel resolutions).
• Process administration following personnel interviews and other personnel changes.
• Complex agenda management for the four team leaders, ensuring optimal planning and coordination.
• Prepare, plan and organize meetings, appointments and external events - including booking external venues, ordering lunches and coordinating all necessary logistics.
• Making presentations and proofreading documents and (development) plans
• Assist new colleagues with onboarding into ICT systems.
• Perform budget management such as approving invoices, creating commitments, reporting on and monitoring the budget.
• Monitor the progress of action items and decisions made, and ensure timely follow-up.
• Working closely with your fellow management assistant to ensure continuity, efficiency and quality of support.

• MBO+ working and thinking level (e.g. towards Office Management or Management Assistant)
• Minimum of 3 years of experience in a similar role, preferably supporting multiple executives
• You speak fluent Dutch
• Excellent organizational and communication skills
• You work independently, accurately and always maintain an overview
• You are service-oriented, discreet and socially adept
• You switch easily between tasks and know how to prioritize
• You are available for 24 hours per week
• You have a positive outlook on life and a firm footing, keeping a cool head in a dynamic work environment