Facility Management Coordinator | 16 hr | Leiden | Facility Management / Project Coordination | Start date: September 2026 | Duration: until December 2026 | Airbus Defence and Space Netherlands

Start date: September 2026 (October is also possible)
Hours: 16 hours per week
Location: Leiden
Duration: Until 24 December 2026, with a small possibility of extension
Rate: Around €100 per hour
Reason: Project-based support for the setup and relocation of a new office environment

Company description
At Airbus Defence and Space Netherlands, we work at the frontiers of technology in one of the most challenging and rapidly changing industries in the world: Space. Our products and services – including Solar Arrays, Launcher Structures, Instruments and Optical Communication – are among the best in the world. They enable missions that are of great importance for our everyday life on Earth, such as satellite navigation, communications, climate research and monitoring of air quality.

About the role
Airbus Defence and Space Netherlands is looking for a Facility Management Coordinator to support the coordination and realization of the setup of a new office environment in Leiden.

The role focuses on the operational, facility and physical setup of the assigned office space. The basic infrastructure, including partition walls, flooring and lighting, is already in place. Your responsibility will be to coordinate the remaining fit-out activities, including the office layout, furniture, meeting and demonstration rooms, IT/server room, security measures, IT connectivity and the physical relocation to the new office environment.

You will work closely with employees, the project owner, IT and external suppliers. The role requires a hands-on and pragmatic approach, as well as strong project coordination and stakeholder management skills.

Your role & responsibilities
As Facility Management Coordinator, you will:

• Coordinate the overall setup and fit-out of the office space;
• Determine the required workplace capacity based on current and expected headcount;
• Coordinate the office layout, including workspaces, meeting rooms, a demonstration room and an IT/server room;
• Coordinate suppliers and contractors involved in furniture, finishing and meeting/demonstration room installations;
• Coordinate the setup of the IT/server room, including cooling requirements;
• Align IT connectivity and facility requirements with the internal IT team and relevant suppliers;
• Coordinate the implementation of physical security measures;
• Prepare and manage the relocation plan for IT equipment, furniture and the demonstration room;
• Coordinate the physical move to the new office environment;
• Maintain the project planning and monitor progress, quality, risks, dependencies and budget;
• Identify potential issues and bottlenecks and proactively coordinate appropriate solutions;
• Communicate clearly with employees and stakeholders regarding planning, impact and progress;
• Coordinate closely with IT, Security, Real Estate, Procurement, internal stakeholders and external suppliers.

Your profile
You are an experienced and pragmatic project coordinator who is comfortable taking ownership of facility, workplace or relocation projects within a complex organizational environment.

You bring:

• A completed MBO or HBO degree, preferably in a technical, facility management or business-related discipline;
• At least 3 years of relevant experience as a project coordinator, project leader or facility coordinator;
• Demonstrable experience coordinating facility, workplace, office fit-out, relocation or housing projects;
• Experience coordinating multiple activities, suppliers and stakeholders simultaneously;
• Strong project planning and organizational skills;
• Experience with stakeholder management across different disciplines, preferably including IT and facilities;
• A hands-on, proactive and solution-oriented mindset;
• Strong communication skills in Dutch, both written and spoken;
• Good command of English is a strong plus;
• The ability to work independently and take ownership of deliverables;
• Experience managing budgets, risks, dependencies and project timelines.

Experience within a complex corporate, technical or high-tech environment is considered a plus. Experience within the aerospace or space industry is not required.

What we offer

• A hands-on project role within an international high-tech organization;
• The opportunity to coordinate the setup of a new office environment from planning through relocation;
• Close collaboration with IT, Security, Real Estate, Procurement and internal stakeholders;
• A varied role combining facility management, project coordination, logistics and stakeholder management;
• A project assignment of 16 hours per week until 24 December 2026, with a small possibility of extension;
• Both freelance and employment-based candidates are considered.

For questions: robert.vandenouwelant@headfirst.nl