Logistics Coordinator

At Airbus Defence and Space Netherlands, we work at the frontiers of technology in one of the most challenging and rapidly changing industries in the world: Space. Our products and services - including Solar Arrays, Launcher Structures, Instruments and Optical Communication - are among the best in the world. They enable missions that are of great importance for our everyday life on Earth, such as satellite navigation, communications, climate research and monitoring of air quality.

At our state-of-the-art facilities, a team of over 200 dedicated professionals work on the design, development, assembly, testing and delivery of space products and services. We do that by thinking creatively in terms of solutions and by working with like-minded business partners. Intensive collaboration in our international community is the key to success, also within the Airbus family that we are proudly part of.

 

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Job Description

Purpose of the Position
Organizing, coordinating, optimizing, and executing the physical and administrative logistics process.

Main Responsibilities.

• Responsible for the receipt and dispatch of goods, tools, and (semi-)manufactured products, including administrative processing and incoming inspection.
• Responsible for the storage, management, and inventory of goods, tools, and (semi-)manufactured products at internal and external locations, including hazardous materials.
• Acts as a specialist in the logistics aspects of the ERP system, ensuring proper usage, proposing improvements, resolving issues, and advising users.
• Schedules deliveries of required goods upon request and informs both the requester and receiver.
• Establishes logistics agreements with suppliers and recipients of products.
• Arranges transport for (partial) products, negotiates transportation methods and schedules, prepares framework contracts, monitors product delivery, supervises valuable and/or high-risk shipments, and provides information for transport risk assessments.
• Advises projects on logistical and export/import-related matters.
• Handles customs formalities and manages customs permits; prepares the export classification of products for quotations and final deliveries.
• Proposes improvements to the (physical) logistics process.
• Submits declarations to the Central Bureau of Statistics (CBS) for financial administration.
• Ensures orderliness and cleanliness of logistics spaces and internal/external storage locations.

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1. Organization

Reports hierarchically to the Head of AIT & Secondment.
Provides operational leadership to approximately 4 to 5 employees, spread across 2 locations.

2. Purpose of the Position.

Organizing, coordinating, optimizing, and executing the physical and administrative logistics process.

3. Main Responsibilities.

(Same as listed above)

4. Internal and External Communication

Internal:

• With logistics employees to manage logistics tasks.
• With colleagues(AIT Managers, PA Managers, and PMs) for work coordination.
• With the Export Compliance Officer for goods classification.
• With requesters of logistics services.

External:

• With carriers regarding logistics issues and action plans.
• With carriers to prepare contracts and arrange specific transports with suppliers.
• With customs and other authorities to handle formalities, request permits, and legalize certificates.
• With international recipients of products.

5. Education and Experience Level.

• MBO+ (Intermediate Vocational Education and above).
• Specialized knowledge of customs procedures
• Specialized knowledge of Export Control regulations
• Proficiency in English

6. Job Competencies

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Job Description.

PURPOSE OF THE FUNCTION
To organize, coordinate, optimize and execute the physical and administrative logistics process.
3. FUNCTION CONTENT AT MAIN LINES
 Is responsible for the receipt and shipment of goods/resources and (semi)manufactured goods, including administrative processing and entry inspection.
 Is responsible for the storage, management and inventory of goods/resources, (semi)manufactured goods at internal and external locations, including hazardous materials.
 Is the specialist on the logistics part of the ERP system and supervises its correct use in the area of logistics; makes improvement proposals, solves bottlenecks and advises users.
 Plans the delivery of required goods on request and informs the applicant and
recipient.
 Makes logistic arrangements with suppliers and recipients of products.
 Arranges the transport of (partial) products, makes arrangements about the method and time of transport and prepares framework contracts; supervises the physical delivery of products to the customer and supervises valuable and/or high-risk transports; provides information for the preparation of risk analyses with regard to transports.
 Advises projects about logistics and export and import related issues.
 Takes care of customs formalities and manages customs licenses; prepares the export classification of products for offers and final deliveries.
 Makes proposals for improvement of the (physical) logistical process.
 Declares to Statistics Netherlands (CBS) for the financial administration.
 Supervises the order and tidiness of logistical areas and internal and external storage locations.

1. ORGANIZATION Reports hierarchically to Head of AIT & Secondment.
Provides operational leadership to approximately 4 to 5 employees, distributed across 2 locations.

2. PURPOSE OF THE FUNCTION To organize, coordinate, optimize and execute the physical and administrative logistics process.

3. JOB CONTENT IN OUTLINE
 Is responsible for the receipt and shipment of goods/resources and (semi)manufactured goods, including administrative processing and entry inspection.
 Is responsible for the storage, management and inventory of goods/resources, (semi-)manufactured goods at internal and external locations, including hazardous materials.
 Is the specialist on the logistics part of the ERP system and supervises its correct use in the logistics area; makes improvement proposals, solves bottlenecks and advises users.
 Schedules delivery of required goods upon request and informs requestor and recipient.
 Makes logistical arrangements with suppliers and recipients of products.
 Arranges the transport of (partial) products, makes arrangements regarding the way and time of transport and prepares framework contracts; supervises the physical delivery of products to the customer and supervises valuable and/or high-risk transports; provides information for the preparation of risk analyses regarding transports.
 Advises projects on logistics and export and import related and issues.
 Completes customs formalities and manages customs licenses; prepares export classification of products for bids and final deliveries.  Makes proposals for improvement of the (physical) logistics process.
 Submits declaration to the Central Bureau of Statistics (CBS) for the purpose of financial administration.
 Oversees order and cleanliness of logistics area and internal and external storage locations.

4. COMMUNICATION INTERNALLY AND EXTERNALLY
Internal:
 With logistics staff to direct logistics operations
 With colleagues (AIT Mgrs, PA Mgrs and PMs) to achieve work alignment
 With Export Compliance Officer for classification of goods
 Applicant Services.

External:  With carriers on logistics issues and Plan of Action.
 With carriers to prepare contracts and arrange actual shipments with suppliers of goods.
 With customs and other agencies to complete formalities and apply for and legalize permits and certificates.
 With international recipients of products.

5. WORKING AND THINKING LEVEL
 MBO+
 Specific knowledge of customs matters.
 Specific knowledge of Export Control matters
 Proficiency in English language.

6. JOB COMPETENCIES